Posts in Venue Management
Behind the Scenes: Why you need a Wedding Coordinator
Your Day of Coordinator will coordinate the perfect sendoff! 

Your Day of Coordinator will coordinate the perfect sendoff! 

Your wedding day is supposed to be all about celebrating you and your new spouse. But a myriad of decisions, detailed schedules, and DIY projects can take the focus off of you and turn the day into a giant stress fest. 

We want you and your loved ones to enjoy your wedding day – and the best way to do that is to hire the right team of wedding professionals.

 

The Venue and Catering Manager

You can count on the Revolution Mill Events Team to be an integral part in making your day run smoothly. You’ll work with Jaime, our Venue and Catering Manager, to plan the logistics for your day related to the event space and catering. Jaime will coordinate with the Pepper Moon Catering team on the day-of to ensure hors d’oeuvres, drinks, and dinner are served on-time. The catering staff will cut and serve your wedding cake, pass champagne, clean up and pack a yummy to go box for you to enjoy after the wedding.

Jaime and her team will also guarantee the venue and its amenities are accessible to vendors at the scheduled times, the space is properly setup and the inclement weather plan is ready-to-go if needed. 

 

The Wedding Planner

If you need help defining your wedding vision, finding vendors or figuring out your budget, a Wedding Planner is a great place to start.  Their expertise can help lighten the planning load and keep you from making critical mistakes. They can assist you with everything from choosing your venue to your color scheme, offering etiquette advice, and being a mediator when things get stressful.  One of their biggest values is steering you toward the best vendors for your vision and budget, which saves lots of time. Planners typically help with wedding day coordination and logistics, although there are some who only do pre-event planning and design. 

Not all couples hire a Wedding Planner, because they feel confident in working through the planning phase on their own. In this case, we encourage all of our brides to hire a Wedding Day of Coordinator!

 

Behind the Scenes: Why you need a Wedding Coordinator  |  Revolution Mill Events

 

Day of Coordinator

Day of Coordinator is the commonly used term, but this vendor will typically assist you the month leading up to your wedding. Their primary role is to coordinate the logistics of your day and ensure everything you have envisioned runs as planned while you enjoy a glass of champagne with your bridesmaids! 

There are some wedding tasks you can delegate to a friend or family member, but wedding coordination is best reserved for an experienced professional. They will be committed to your day and allow your loved ones to celebrate every moment instead of working the night away. 

A professional Day of Coordinator will assist in contacting wedding vendors to confirm details, develop a timeline, setup your décor, help with the flow of guests, cue each stage of the ceremony/reception and find the groom’s missing sock!

One example where a wedding without a Day of Coordinator went wrong? At a recent wedding, the photographers missed the cake cutting because they were in the back eating dinner. It’s completely normal for photographers to step away and grab some dinner, but the DJ didn’t realize the photographer’s absence, and called for the cake cutting to start. As a result, this special moment wasn’t photographed. Because it’s the Day of Coordinator’s job to cue the reception and know where everyone needs to be, this could have been easily avoided!

We feel an experienced Day of Coordinator is essential for a seamless wedding day. Still not convinced? Here’s a quick overview of their general responsibilities: 
 

  1. Make sure all the details you have planned come to fruition.
  2. Establish the day’s timeline and distribute to vendors.
  3. Function as the point of contact for vendors and bridal party.
  4. Welcome and manage guest flow.
  5. Handle last minute changes and keep vendors informed.
  6. Make sure picture taking time stays on track.
  7. Instruct you on what to do next, at every point of the day.
  8. Orchestrate the setup of your personal items/décor.
  9. Assist with your dress, pinning on corsages/bouts, etc.
  10. Direct the rehearsal, ceremony and reception.
  11. Problem solve any issues that arise (like a drunk guest or vendor that doesn’t show up).
  12. Distribute any final payments and tips at the end of the day.
  13.  Oversee cleanup and removal of personal items.
  14.  Keep you calm and stress free so you can enjoy every moment!
     

While this list is by no means exhaustive, it should give you a pretty good idea of just how indispensable a Wedding Coordinator is to any wedding. Trust us: your future, married self with thank you for hiring someone to take the stress off of your shoulders! 

Meet Jaime Gilliam, Venue & Catering Manager
Photo courtesy of Aura Marzouk Photography

Photo courtesy of Aura Marzouk Photography

With over 12 years of event management experience and impeccable attention to detail, Jaime has a talent for producing memorable occasions. She joined Pepper Moon Catering in 2015 to lead the Revolution Mill Events team along with managing sales and operations. From floor plans to flatware, Jaime works diligently to ensure every event is a wonderful client and guest experience. 

She is a graduate of Elon University in Business Administration and holds certificates from Cornell in Hospitality Management and the University of Georgia in Conference & Meeting Management.

Jaime says, “I have always been drawn to the hospitality industry and delight in taking a concept from start to finish. With each new event comes the opportunity to build long lasting relationships."

To get to know her a little better, we've asked her about a few of her favorite things. See her answers here:

 

  • How did you get interested in event planning?
    Hospitality and event planning is in my DNA! When I was growing up my parents hosted many social celebrations and business functions. I can remember helping with the details from sending out invitations, selecting menus, planning seating arrangements, setting tables, welcoming guests, to helping the catering staff. I wanted to be involved with everything behind the scenes. Confession: I used to save up my allowance to buy all the bridal magazines!
     
  •  What skills do you think are necessary for being an event planner?
    I think it's vital to be service oriented and very organized, while loving the details and having strong leadership skills. You have to know how to gracefully handle different situations and personalities under pressure.
     
  • Favorite thing about your job: Every day is a new day! I love being able to work with a wide variety of event types and clients, which keeps things fresh. 
     
  • What was your wedding color scheme? 
    We were married in 2006 and had a light pink and green color scheme. 
     
  • Favorite feature of The Colonnade
    The windows and natural light they provide. 
     
  • Favorite feature of Color Works Meeting Space? 
    Because Color Works is located in the middle of campus, I like that you get to experience the character of the Mill as you walk to the event space. 
     

  • Favorite event planning tip?
    Remain flexible - things never go exactly as planned, but if you have a solid team of professional vendors you can rely on their experience to create a seamless event.
     
  • Favorite menu planning tip?
    Stick with your theme. Consider your event theme when choosing, serving or displaying your food throughout the event. A beautiful outdoor wedding will best be remembered not only by the scenery, but also by the fresh and seasonal food and drink that accompanies it. 
     
  • Favorite Pepper Moon Dish
    It's really hard to pick! But, probably the Short Rib Tart - it's the perfect blend of sweet and savory with a touch of tangy blue cheese.
     
  • When you're not at work, where will we find you? 
    Usually at home enjoying the quiet of living in the country - cooking, exercising, reading, or gardening. The mountains are my favorite place to be!
     

Want to get in touch? Jaime can be reached via email at jaime@revmillevents.com or by phone at 336-362-6517. We look forward to seeing you at Revolution Mill Events!