Behind the Scenes: Why you need a Wedding Coordinator
Your wedding day is supposed to be all about celebrating you and your new spouse. But a myriad of decisions, detailed schedules, and DIY projects can take the focus off of you and turn the day into a giant stress fest.
We want you and your loved ones to enjoy your wedding day – and the best way to do that is to hire the right team of wedding professionals.
The Venue and Catering Manager
You can count on the Revolution Mill Events Team to be an integral part in making your day run smoothly. You’ll work with Jaime, our Venue and Catering Manager, to plan the logistics for your day related to the event space and catering. Jaime will coordinate with the Pepper Moon Catering team on the day-of to ensure hors d’oeuvres, drinks, and dinner are served on-time. The catering staff will cut and serve your wedding cake, pass champagne, clean up and pack a yummy to go box for you to enjoy after the wedding.
Jaime and her team will also guarantee the venue and its amenities are accessible to vendors at the scheduled times, the space is properly setup and the inclement weather plan is ready-to-go if needed.
The Wedding Planner
If you need help defining your wedding vision, finding vendors or figuring out your budget, a Wedding Planner is a great place to start. Their expertise can help lighten the planning load and keep you from making critical mistakes. They can assist you with everything from choosing your venue to your color scheme, offering etiquette advice, and being a mediator when things get stressful. One of their biggest values is steering you toward the best vendors for your vision and budget, which saves lots of time. Planners typically help with wedding day coordination and logistics, although there are some who only do pre-event planning and design.
Not all couples hire a Wedding Planner, because they feel confident in working through the planning phase on their own. In this case, we encourage all of our brides to hire a Wedding Day of Coordinator!
Day of Coordinator
Day of Coordinator is the commonly used term, but this vendor will typically assist you the month leading up to your wedding. Their primary role is to coordinate the logistics of your day and ensure everything you have envisioned runs as planned while you enjoy a glass of champagne with your bridesmaids!
There are some wedding tasks you can delegate to a friend or family member, but wedding coordination is best reserved for an experienced professional. They will be committed to your day and allow your loved ones to celebrate every moment instead of working the night away.
A professional Day of Coordinator will assist in contacting wedding vendors to confirm details, develop a timeline, setup your décor, help with the flow of guests, cue each stage of the ceremony/reception and find the groom’s missing sock!
One example where a wedding without a Day of Coordinator went wrong? At a recent wedding, the photographers missed the cake cutting because they were in the back eating dinner. It’s completely normal for photographers to step away and grab some dinner, but the DJ didn’t realize the photographer’s absence, and called for the cake cutting to start. As a result, this special moment wasn’t photographed. Because it’s the Day of Coordinator’s job to cue the reception and know where everyone needs to be, this could have been easily avoided!
We feel an experienced Day of Coordinator is essential for a seamless wedding day. Still not convinced? Here’s a quick overview of their general responsibilities:
- Make sure all the details you have planned come to fruition.
- Establish the day’s timeline and distribute to vendors.
- Function as the point of contact for vendors and bridal party.
- Welcome and manage guest flow.
- Handle last minute changes and keep vendors informed.
- Make sure picture taking time stays on track.
- Instruct you on what to do next, at every point of the day.
- Orchestrate the setup of your personal items/décor.
- Assist with your dress, pinning on corsages/bouts, etc.
- Direct the rehearsal, ceremony and reception.
- Problem solve any issues that arise (like a drunk guest or vendor that doesn’t show up).
- Distribute any final payments and tips at the end of the day.
- Oversee cleanup and removal of personal items.
- Keep you calm and stress free so you can enjoy every moment!
While this list is by no means exhaustive, it should give you a pretty good idea of just how indispensable a Wedding Coordinator is to any wedding. Trust us: your future, married self with thank you for hiring someone to take the stress off of your shoulders!